The group is used to deploy programs to learners.
In many systems, to deploy a program, learners are added to that program. But in B12, we want to be able to deploy the same program to multiple groups or cohorts without having to duplicate the program each time.
In B12, the deployment unit is therefore the group.
The group contains:
- The learners
- The assigned trainers (optional - this allows them to access data from their groups)
- The program(s) to be deployed
To identify how to segment groups, consider the following:
- Members of a group will see the same content (no customization possible within a group)
- Depending on the program deployment mode, if the program is deployed according to predetermined dates, the entire group will follow the same schedule.
- If the program is deployed according to the registration date, the schedule will adjust to the date each member is added to the group (see more details in the next article assign a program to a group.
To create a group in B12
1. Click on the Members icon in the left menu.
2. Click on the Groups tab.
(Note that designers do not have access to the Users tab. The visible groups will only be those containing programs for which a designer is an owner or collaborator. For more info, see Roles and permissions)
3. Click on the + icon at the top right.
4. Give the group a Name.
5. Fill in the Label field if needed (you can also leave it empty).
Labels assigned to the group make it easier to apply filters in the group list.
Using filters is especially useful when the organization creates a large number of groups and there is no simpler solution to filter groups (by name or date, for example). If this is not the case for your organization, you can leave this field empty.
6. Inform participants of the addition of a program: sends notifications to members added to a group, and/or when a new program is added to an existing group. By default, this option is enabled. You can disable it to prevent email sending.
7. Enable the Public option if needed.
The Public option allows users to self-enroll in the group (and thus the program) from the homepage. If you do not want to enable this function, do not check the Public option. Note that the Public option is especially useful for organizations offering a multitude of optional programs that employees are free to browse.
8. Click Create.